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Onboard your cohort
Participants register with a cohort code, complete a baseline assessment, and get personalized skill recommendations in under 15 minutes.
AI-Powered Workforce Readiness Platform
Stop guessing who's job-ready. Start proving it.
Capstone Workforce delivers AI mock interviews, workplace scenarios, and funder-ready outcome reports, sized to how grant-funded cohorts actually run. Used by NPower, VetsInTech, the United Nations Foundation, Consult Lemonade, and the University of Rhode Island.
Coaching, compliance, and funder reports on the same participant record.
Workforce organizations use Capstone Workforce to clear their placement, credential, and 70/70 thresholds without adding compliance or reporting staff. The mock interview a coach would deliver by hand becomes the placement evidence in the compliance module and the outcome line in the funder report.
100%
of practice sessions scored automatically on the published five-dimension rubric, so every rep becomes evidence
245 sessions
NPower delivered in nine weeks with zero added coaching staff. Up to $24,500 in per-session coaching labor avoided.
6 modules
coaching, compliance, attestation, reporting, analytics, and four-tier data sovereignty on the same participant record
$24.5K
in per-session coaching labor NPower avoided in a 9-week deployment. Same platform used by VetsInTech and the UN Foundation.
Trusted by
Applicant Screening + Prep
Your full applicant funnel on one screen
Cut weeks of phone screens to a single afternoon's triage.
- Review queue: Strong / Promising / Needs review bands. One-click advance, flag, or demote.
- Send a screening invite: author manually or generate from a job description, send to one candidate or many.
- Prep candidates due for interview: bulk-upload candidates scheduled outside the screening flow, send them a private practice link.
- All invites: every screening and practice invite in a filterable, searchable table for record-keeping.
- Adverse impact: aggregate advancement rates by self-reported demographic, with one-click audit CSV.
- Email templates: edit the messages that go out (advanced, rejected, next round, practice invitation).
Once they're admitted
Scale practice without scaling staff
Coaching capacity in workforce-dev programs caps out at staff calendar availability. Capstone gives every admitted participant unlimited reps on their own schedule. Numbers below come from the IT workforce nonprofit cohort detailed in the case study.
8.4×
more practice reps per participant than typical staff-led mock interviews
123 hrs
of coaching-equivalent practice delivered across the cohort, with zero added staff time
< 5 min
to generate a funder-ready cohort outcome report (WIOA-aligned)
24/7
access to AI coaching on phone, tablet, or laptop. No scheduling, no waitlist.
AI Interview Coach
Unlimited practice reps with an AI coach, available 24/7
Behavioral, technical, and situational interview streams. The AI adapts to each participant's skill level and provides instant feedback.
- Behavioral, technical, and situational interview streams
- AI adapts difficulty based on each participant's level
- Instant feedback on clarity, confidence, and engagement
- Speech-to-text so participants can practice speaking
Live Workplace Scenarios
Practice real workplace conversations before day one
AI personas simulate managers, coworkers, and clients across Help Desk, Networking, and Professional Skills categories. Each scenario has a difficulty level, time estimate, and learning objective.
- Realistic role-play with named AI personas and titles
- Filterable by category: Help Desk, Sysadmin, Networking, and more
- Beginner to advanced difficulty with time estimates
- Builds professional communication skills employers demand
Presentation Practice
Presentation modules for every professional scenario
IT orientations, incident post-mortems, security briefings, and more. AI-powered feedback on delivery, pacing, and clarity.
- Pre-built modules: orientation, incident response, security briefings
- Filterable by track: Help Desk, Networking, Professional Skills
- Timed sessions with self-review and difficulty levels
- AI feedback on delivery, content structure, and confidence
Real-Time Readiness Scoring
Track skill growth with a Communication Fingerprint
Every session updates a participant's Communication Fingerprint across five dimensions. Gamified leveling and XP keep participants motivated while giving managers real data.
- Scores across Clarity, Confidence, Pacing, Engagement, and Persuasiveness
- Gamified leveling system with XP milestones
- Visual progress bars show growth over time
- Managers see exactly who is job-ready and who needs support
Coding Challenges
Sandboxed coding challenges with automated test feedback
Browser-based code editor with syntax highlighting, test cases, and instant feedback. Supports JavaScript, Python, SQL, and more.
- Browser-based code editor with syntax highlighting
- Automated test cases with pass/fail feedback
- Multiple languages: JavaScript, Python, SQL, and more
- Difficulty-tagged challenges from beginner to advanced
All-in-One Practice Hub
Every practice mode, one dashboard
A single hub for all practice modes: interview prep, presentations, workplace scenarios, and custom interviews. One place, no confusion.
- Single entry point for all practice activities
- Video recording, AI avatar, and question bank modes
- Custom interviews with manager-defined personas and criteria
- Works on any device, no software to install
Manager Dashboard
Real-time cohort metrics at a glance
Active students, completion rates, readiness scores, and alerts in one view. The data managers need to keep cohorts on track and report to funders.
- Live student count, completion rate, and average readiness score
- Readiness distribution chart shows cohort progress over time
- Recent alerts flag at-risk students before they fall behind
- One-click access to individual student details
Assignment Tracking
Create, assign, and track completion in one place
Build assignments from interviews, scenarios, presentations, and coding challenges. Set due dates, track completion, and see who needs follow-up.
- Assign any practice activity with a due date
- Track pending, completed, and overdue status per student
- Filter and sort by assignment type, status, or date
- Bulk-create assignments for entire cohorts
Smart Alerts
Catch at-risk participants before they disengage
Automated alerts flag inactivity, low scores, and missed assignments. Filter by type, severity, and date to prioritize follow-up.
- Automatic detection of inactivity, low scores, and overdue work
- Severity levels: info, warning, and critical
- Filterable by alert type, severity, and date range
- Direct links to student profiles for quick follow-up
Built for the organizations closing the workforce gap
If you prepare people for employment, this platform was built for you.
Workforce Development Boards
Community-Based Training Organizations
WIOA-Funded Programs
Career & Technical Education Programs
IT Workforce Programs (NPower, Per Scholas)
Reentry & Second Chance Programs
What you use it for
Scale your programming without hiring more staff
The platform delivers unlimited interview practice and feedback to every participant on demand. Your team adds cohorts and program capacity without adding coaching headcount.
Run more cohorts with the same team
Every participant gets unlimited mock interviews and scenario practice, 24/7, without adding coaching staff.
Get participants interview-ready
Behavioral, technical, and situational practice with instant feedback on clarity, confidence, and pacing.
Prove outcomes to funders
WIOA-aligned readiness scores and outcome reports generate automatically instead of by hand.
Standardize quality across sites
Every participant practices against the same rubric, so readiness means the same thing program-wide.
Reach remote and rural participants
Practice runs on phone, tablet, or laptop, so geography stops limiting who you can serve.
Focus staff on who needs help
Managers see readiness scores update in real time and direct coaching time to participants who are behind.
Case Study
A national IT workforce nonprofit delivered 245 mock interviews in 9 weeks, without hiring additional coaches
An estimated $9,200 to $24,500 in direct labor cost avoided. Every session scored against the same five-dimension rubric. The cohort exited at Proficient-level Confidence.
245
mock interviews delivered
123
coach-hours-equivalent
8.4
sessions per active participant
$9.2K+
direct labor cost avoided
Up and running in days, not months
Three steps to measurable outcomes. No six-month IT project required.
2
Practice with AI coaching
Mock interviews, workplace conversations, and presentations with an AI coach that adapts to each participant's level.
3
Track readiness & report outcomes
Monitor real-time readiness scores, intervene when participants fall behind, and generate funder reports with one click.
Workforce Pell Ready
Built for short-term programs preparing for Workforce Pell compliance
The Workforce Pell Grant opens Title IV funding to 150-599 clock-hour programs starting July 2026. Eligible programs must show 70% of completers secure employment within 180 days. Capstone Workforce provides the training tools and outcome data to meet that benchmark.
Outcome tracking that maps to Workforce Pell requirements
- Track skill gains against the 70% placement threshold at cohort and program level
- Exportable reports with completion rates, readiness scores, and engagement metrics
- Map outcomes to the skill gains and credential attainment indicators required by the Department of Education
- Monitor at-risk students before they fall below performance benchmarks
Structured practice that improves placement rates
- AI interview practice with instant feedback on clarity, confidence, and communication
- Workplace simulations that prepare students for employer expectations before day one
- Certification pathways that validate readiness with evidence tied to real platform activity
- Adaptive difficulty that meets each student at their level
Community colleges and short-term credential programs have until July 2026 to meet Workforce Pell eligibility. Capstone Workforce provides training capacity and compliance documentation in one platform.
Why We Built This
This platform was born from a personal mission
When I transitioned out of the military, I had the education, the experience, and the transferable skills. What I didn't have was the ability to communicate my value to the right audience. My transition was harder than it needed to be, not because of what I knew, but because of how I presented it.
Over the next few years, targeted mentorship and deliberate practice changed my trajectory completely.
There are organizations doing this work every day. But even the best programs can't give every client their full attention. Case managers are stretched thin, and participants fall through the cracks.
Capstone Workforce scales the coaching and practice capacity these organizations need, so they can serve every person who walks through their doors.
Shawn Gregoire
Founder, Capstone Tech
Enterprise-ready from day one
Role-Based Access Control
Separate dashboards for participants, managers, and executives
Multi-Tenant Architecture
Organization-scoped data isolation for every agency
Encrypted & Secure
HTTPS everywhere, encrypted data at rest and in transit
Mobile-Friendly
Works on any device. Participants don't need a desktop.
Frequently asked questions
Common questions from workforce development agencies.
Yes. Send a tokenized screening invite, the candidate records on their own time, and the AI scores against your rubric and links each dimension score to the verbatim transcript span. Reviewers triage a banded queue (Strong, Promising, Needs review), and one click advances or flags a candidate with an audit-logged note. Every advanced candidate gets a private coaching tool to prep for the human round.
Under 15 minutes. Create a cohort code, share it, and participants self-register, complete a baseline assessment, and start practicing. No IT setup required.
Yes. Participants can type or speak responses using the built-in microphone. The AI adapts to their skill level with beginner-friendly scenarios.
The executive dashboard generates exportable reports with skill progression, session completion, and cohort comparisons that map to WIOA skill gains and credential attainment indicators. The screening side adds a demographic adverse-impact dashboard and a one-click audit CSV export sized for funder review.
Capstone Workforce covers the full applicant funnel: screening, prep, training, and reporting in one platform. Generic prep tools handle one slice. Generic screening tools (HireVue-style) skip the development side and feel hostile to the populations workforce-dev programs serve. Capstone is built for both at once.
Yes. The screening rubric is fully editable per org: rename dimensions, set weights, edit the AI's anti-bias exclusions, choose the advance threshold and borderline window. Question banks can be written by hand or generated from a job description, and templates save for reuse.
There is no per-participant fee. Price scales with volume, and every plan includes the full platform. Cohort Packs start at $4,500 for one cohort of up to 50 learners over 16 weeks. Annual plans start at $12,000 for 250 active learners. The full price list is on the pricing page.
All data encrypted in transit and at rest. Role-based access control with organization-level data isolation.
Book a 30-minute call
Pick who the call is for, then choose a time on Shawn's calendar. We set up the walkthrough for your organization before the call.
Or email sg@capstonetech.co
Looking for training for yourself? Get your free WIOA plan.
See It In Action
Explore a live demo with no signup required
Log in as a program manager to see the cohort dashboard, or as a participant to try the AI coaching.
Program Manager View
Alex Rivera
Cohort dashboards · Student progress · Reports · Assignments
demo.manager@capstonetech.co
Password
DemoManager1!
Participant View
Marcus Johnson
AI coaching · Interview practice · Progress tracking · Assignments
demo.student@capstonetech.co
Password
DemoStudent1!