Estimate before you book a call
Enter your program size, sovereignty needs, and data-services scope. Get an estimated annual license, one-time services cost, and 3-year total. All figures are ranges. Final scoping is done on a call.
Program size (active participants)
Platform add-ons
Data-sovereignty deployment tier
Data migration
State wage-record integration
Custom funder-format exports (beyond shipped PIRL CSV and PDF)
Custom software builds
Your estimate
Annual recurring
$17,000–$20,000 / yr
Platform license + add-ons + sovereignty
One-time services
$25,000–$40,000
Migration + integration + exports + custom builds + deployment
Est. 3-year total
$76,000–$100,000
Grant math
This is the 5–10% tech line of a $760K–$2.0M grant over 3 years. WIOA local administrative costs cap at 10% under 20 CFR 683.205; technology typically consumes 5–10% of a program grant.
How to read the estimate
The platform license and sovereignty add-ons are firm bands. Small variance comes from participant volume within a band, feature enablement, and whether the program bundles multiple funding streams on one instance.
Migration cost is driven by source-system count and historical years to backfill. State wage-record integration cost is driven by the state's schema complexity and whether the state runs the match server-side or hands you raw records. Custom exports and builds scale with the specification you provide during scoping.
Actual multi-year commitments include volume tiers, funder-linked pricing, and grant-cycle alignment. Buyers on a 3-year contract typically see 8–15% off the year-1 recurring band.
The 5–10% tech line applies to WIOA-funded programs under 20 CFR 683.205. Workforce Pell, Perkins, and philanthropic grants have different tech-allocation norms; a scoping call includes your specific grant portfolio.
DUA-signing costs, buyer-side IT deployment labor for Tier 3 or Tier 4, third-party licenses (e.g., a specific state's API access fee), and ongoing coaching-content development beyond the shipped rubric. Those are scoped separately when they apply.
The calculator returns ranges that reflect real deal-sizing variance. Annual recurring bands are firm; one-time services scale with the specification a buyer provides during scoping. Final numbers come from a 30-minute scoping call and a written proposal within a week.
It back-solves the grant size that would support the estimated 3-year total as a 5–10% tech line. WIOA local administrative costs cap at 10% under 20 CFR 683.205, and technology typically consumes 5–10% of a program grant. For a $150K 3-year total, the anchor implies a $1.5M–$3M grant.
No. Tier 3 self-hosted and Tier 4 metadata-only deployments require the buyer's IT team to deploy the container into the buyer's AWS, Azure, or on-prem environment. That labor is on the buyer side and is not in the calculator estimate.
Yes. Buyers on a 3-year contract typically see 8–15% off the year-1 recurring band. The calculator returns a planning number using the year-1 band; actual multi-year commitments include volume tiers, funder-linked pricing, and grant-cycle alignment negotiated during scoping.
Turn the estimate into a scoped proposal
Bring your program size, funding stream mix, and the reporting deadlines you have coming up. Written proposal within a week.