What is Capstone Workforce?

Capstone Workforce is an AI-powered workforce readiness platform that delivers mock interview coaching, workplace scenario simulations, real-time readiness scoring, and funder-ready outcome reports for workforce development agencies, staffing firms, and community colleges. Used by NPower, VetsInTech, the United Nations Foundation, the University of Rhode Island, and Consult Lemonade. Founded by Shawn Gregoire, a U.S. Air Force veteran and former Department of the Navy program manager.

How accurate is the pricing calculator?

The calculator returns ranges that reflect real deal-sizing variance. Annual recurring bands are firm; one-time services scale with the specification a buyer provides during scoping. Final numbers come from a 30-minute scoping call and a written proposal within a week.

What does the grant-math anchor calculate?

It back-solves the grant size that would support the estimated 3-year total as a 5–10% tech line. WIOA local administrative costs cap at 10% under 20 CFR 683.205, and technology typically consumes 5–10% of a program grant. For a $150K 3-year total, the anchor implies a $1.5M–$3M grant.

Does the estimate include the buyer's IT deployment labor?

No. Tier 3 self-hosted and Tier 4 metadata-only deployments require the buyer's IT team to deploy the container into the buyer's AWS, Azure, or on-prem environment. That labor is on the buyer side and is not in the calculator estimate.

Is multi-year pricing discounted from the year-1 recurring band?

Yes. Buyers on a 3-year contract typically see 8–15% off the year-1 recurring band. The calculator returns a planning number using the year-1 band; actual multi-year commitments include volume tiers, funder-linked pricing, and grant-cycle alignment negotiated during scoping.

Estimate before you book a call

Workforce development pricing calculator

Enter your program size, sovereignty needs, and data-services scope. Get an estimated annual license, one-time services cost, and 3-year total. All figures are ranges. Final scoping is done on a call.

Your estimate

Ranges, not point estimates

Annual recurring

$17,000–$20,000 / yr

Platform license + add-ons + sovereignty

One-time services

$25,000–$40,000

Migration + integration + exports + custom builds + deployment

Est. 3-year total

$76,000–$100,000

Grant math

This is the 5–10% tech line of a $760K–$2.0M grant over 3 years. WIOA local administrative costs cap at 10% under 20 CFR 683.205; technology typically consumes 5–10% of a program grant.

Data services details

How to read the estimate

Ranges reflect real deal-sizing variance. Final numbers come from a scoping call.

Annual recurring is a real ceiling and floor

The platform license and sovereignty add-ons are firm bands. Small variance comes from participant volume within a band, feature enablement, and whether the program bundles multiple funding streams on one instance.

One-time services scale with actual scope

Migration cost is driven by source-system count and historical years to backfill. State wage-record integration cost is driven by the state's schema complexity and whether the state runs the match server-side or hands you raw records. Custom exports and builds scale with the specification you provide during scoping.

The 3-year total is a planning number, not a quote

Actual multi-year commitments include volume tiers, funder-linked pricing, and grant-cycle alignment. Buyers on a 3-year contract typically see 8–15% off the year-1 recurring band.

Grant-math anchor is generalized

The 5–10% tech line applies to WIOA-funded programs under 20 CFR 683.205. Workforce Pell, Perkins, and philanthropic grants have different tech-allocation norms; a scoping call includes your specific grant portfolio.

What is not in the estimate

DUA-signing costs, buyer-side IT deployment labor for Tier 3 or Tier 4, third-party licenses (e.g., a specific state's API access fee), and ongoing coaching-content development beyond the shipped rubric. Those are scoped separately when they apply.

Turn the estimate into a scoped proposal

30-minute scoping call with the engineering team

Bring your program size, funding stream mix, and the reporting deadlines you have coming up. Written proposal within a week.